Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting – MVA Modular Classroom

February 27, 2024

6:00pm – Executive Session

Public Session to follow – TBD

The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues – either in person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for comment on individual agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board Secretary Stephanie Johnson at the meeting or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations, modifications, or a virtual option to participate in the Board meeting should provide written notice to the Director 24 hours prior to the meeting.

AGENDA

Public Session Call to Order: 6pm

1.0_EXECUTIVE SESSION – Mountain View Academy Modular Classroom

Executive session call to order: 6:05pm

Pursuant to ORS 192.660 (2)(f) To consider information or records that are exempt by law from public inspection.
Pursuant to ORS 192.660(2)(a) To consider the employment of a public officer, employee, staff member, or individual agent.

Executive Session Adjourned: 7:24pm

2.0 OPENING OF PUBLIC SESSION –

2.1 Resume Public Session: 7:28pm – No action taken

2.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Stephanie Johnson, Board Secretary

Amber Burton, Board Member

Nicco Garcia – Cash, Board Member (joined for executive session, via zoom, but not present for public session)

Stacey Kelso, Board Member (via Zoom)

Jessica Cardwell, Director

Laurie Cardwell, Asst. Director

2.2.1 Guests: John & Julie Naggy

Riley Lutz

2.3 Approval of Agenda: February agenda is approved as written.

2.4 Approval of Minutes: January minutes are approved as written.

2.5 Schedule Next Meeting: March 19, 2024 at 6:00pm (Possible Executive followed by Public Sessions)

2.6 Budget: Board has received and discussed the budget report.

2.7 Financial Report: Board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

4.0 ACTION DISCUSSION

4.1 Accept the 2023 – 2024 Director Evaluation – Motion to accept the 2023-2024 Director Evaluation.

Motion: Stephanie Johnson 2nd: Amber Burton Vote: Unanimous

4.2 Accept the 2023 – 2024 Assistant Director Evaluation – Motion to accept the 2023-2024 Assistant Director Evaluation.

Motion: Amber Burton 2nd: Beau Garner Vote: Unanimous

4.3 Review and approve of the 2024 – 2025 School Calendar – Our school calendar reflects more than 900 hours for the school year. The calendar has been updated to provide clarity. Jessica will add the August 28th BSO (Back to School Orientation) to the calendar. The 2024-2025 school calendar will go home to families with the 4th quarter report cards. Motion to approve the 2024-2025 school calendar.

Motion: Stephanie Johnson 2nd: Amber Burton Vote: Unanimous

4.4 Approve the Oregon Department of Education waiver for lost instructional hours due to the ice storm. – Motion to approve the Oregon Department of Education waiver for lost instructional hours.

Motion: Stacey Kelso 2nd: Beau Garner Vote: Unanimous

4.5 Review and approve the proposed Strategic Plan – Beau presented ideas and discussed moving forward with approval of our strategic plan next month.

5.0 INFORMATION AND STUDY

5.1 Board Chair report – No report given.

5.2 Administrator’s Report – Chicks are hatching in Kindergarten during Science class. This has become a schoolwide activity as kids drop in to observe them during their recess time. Formal observations are going on for all staff. Impact Performers will be visiting the school tomorrow, as arranged by Ms. Trimble the MVA SEL coordinator. Open spots for enrollment are filled. We are prepared to advertise for the remaining PreK spots.

Laurie Cardwell: Bathroom update- The plans for the modular restrooms fell through. We are waiting on more information while we proceed to get a bid.

5.3 Board Member Reports – The board is waiting to hear when the board summer conference will be, as we plan to attend.

6.0 ADJOURNMENT

Public Session Call to Close: 8:15pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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